The below terms and conditions apply to delegates registering or companies sponsoring the registration of professionals and/or students interested in attending the Aqdar World Summit to be held from 26 – 28 November 2018 at the Abu Dhabi National Exhibition Centre organized by Index Conferences & Exhibition Org. Est. By submitting your registration, you agree to be bound by the terms and conditions stipulated below:

    By completing this registration form, you confirm and acknowledge that you are attending the
    conference in your capacity as Education Professional or Student working in the field of or with
    an interest in the field of the aforementioned event. The conference is for the benefit of the
    persons listed above only and not for lay persons or persons who do not qualify for the categories
    listed above. INDEX reserves the right to refuse admission, and the same will be notified
    accordingly to the delegate.
    • Prices for each Event, where applicable, are correct at the time of publication. INDEX
      reserves the right to change the prices at any time but changes will not affect
      registrations which have already been confirmed by INDEX
    • Payment Terms for Early bird & Pre-Registration rates and closing dates for

      • Early bird rates are contingent upon payment being received upon application. All discounts can only be applied at the time of registration and discounts cannot be combined. In the event that more than one discount is applicable, delegates will receive the discount with the lowest value. All discounts are subject to approval.
      • The closing date for the early bird rate is 10th September 2018 for all payment methods. Full and clear payment must be received by 10th September 2018 in order to obtain the early bird rate. The Events Team is unable to honor any requests to obtain the early bird rate after these dates.
      • Pre-registration closes on 20th November 2018 for all modes of payment. Full and clear payment or Local Purchase Order (LPO) must be received 4 days prior to the event. If payment in full is not received before the Event, INDEX reserves the right at its sole discretion and without liability either to require payment as a condition of entry to the Event or to refuse entry to the Event. No refunds of any proportion of fees already paid (if any) will be made and any balance of the fees will remain due and payable where entry to an Event is refused
      • Onsite registration commences on 26th November 2018 and only payments via cash or credit card (online or onsite) will be accepted.
    • If you are booking on behalf of another person, you confirm that you are authorised
      by that person to make the booking, and that the person has confirmed their
      agreement to be bound by these terms and conditions. You acknowledge and agree
      that both you and the person for whom you are making the booking will be bound by
      these terms and conditions mentioned herein.
    • You also acknowledge and agree to provide details of the delegates in the required
      format as requested by the Event’s team.
    • INDEX shall not be liable for the consequences or damages directly or indirectly
      ensuing from incorrect, misleading, imprecise or incomplete information either
      contained in the registration form or based on any other details furnished by the
      exhibitor; INDEX reserves the right to refuse to consider inadequately or not fully
      completed registration forms or registration forms submitted later than the date
    • Entry will be regulated through receipts issued by INDEX. Registration number will be
      issued only upon receipt of payment and entry to the conference will be permitted by
      the registration number. Please carry a print of the payment receipt and registration
    • In the event you have registered but yet to receive the payment receipt, please contact
    • No refunds can be given. Conference fees once processed cannot be cancelled or
      refunded, however the following is permitted under the discretion of INDEX:

      • Registration may be transferred to another person (substitution) subject to
        agreement with INDEX and supported by clear written communication, in
        special conditions such as personal ailments or non-issuance of visas, INDEX
        reserves the right to reject such a request.
    • In the event that INDEX cancels an event for any reason (except for force majeure
      circumstances), you will receive full amount of the conference fee paid.
    • In the event that INDEX postpone an event for any reason (except for force majeure
      circumstances) and the delegate is unable or unwilling to attend on the rescheduled
      date, you will receive full amount of the conference fee paid.
    • INDEX reserves the right to cancel any registration after confirmation in which case
      all fees paid will be refunded. You acknowledge that the refund of registration fees is
      your sole remedy in the event of cancellation of your registration by INDEX and all
      other liability is expressly excluded.
    • Except as specified above, no credits will be issued for other forms of cancellation.
    • INDEX is not responsible for any loss or damage as a result of a transfer, substitution,
      alteration and/or cancellation/postponement of an event. INDEX shall assume no
      liability whatsoever in the event this conference is cancelled, rescheduled or postponed
      due to fortuitous event, act of god, unforeseen occurrence or any other event that
      renders performance of this conference impracticable, illegal or impossible. For the
      purpose of this Clause, a fortuitous event shall include, but not limited to: war, fire,
      extreme weather or other emergency
    • Please note that Speakers and topics were confirmed at the time of publishing;
      HOWEVER, it may be necessary due to unforeseen circumstances to alter the content,
      timing speakers or venue. INDEX reserves the right at any time to postpone, change
      the format, alter or modify the advertised Speakers and/or topics if necessary,
      participants, content, location and timing of the Event or any other aspect of the
      Event, in each case without liability for any reason whether or not due to causes
      beyond its reasonable control. In the event that the conference is cancelled, and other
      aforementioned occurrences, delegates will be notified promptly prior to the
      advertised date of the event. INDEX accepts no liability in respect of any loss or
      damage, whether direct, consequential or otherwise arising from any delay in providing
      the conference or change of venue. Please visit the relevant site, which is updated
      regularly.(Non – Appearance/Cancellation of Speakers)
      Should Speaker(s) of this event fails to appear, either due to illness, accident or
      by cancellation, adverse weather conditions or any travel disruption, INDEX
      accepts no liability for these, and that neither party, nor any representative shall
      be liable for any payment and/or refunds
    • INDEX reserves the right without liability to refuse admission to, or to eject from the
      Event, any person in its absolute discretion, including (without limitation) any person
      who fails to comply with these terms and conditions or who in the opinion of INDEX
      represents a security risk, nuisance or annoyance to the running of the Event. You
      agree to comply with all reasonable instructions issued by INDEX or the venue owners
      at the Event.
  7. BANKRUPTCY OR LIQUIDATIONIn the event of any Delegate committing an act of bankruptcy or if a limited company being wound
    up, this terms and conditions shall be determined void and all monies already paid shall be
    retained by INDEX.
    • Please note that accommodation and travel are not included in the conference fee;
    • Accommodation/ travel arrangement must be made by the Attending delegates.
    • No Delegate shall engage in or permit filming, sound or video recording, telecasting
      and broadcasting at the Exhibition venue unless prior written approval is obtained
      from INDEX.
    • No distribution of publicity materials is allowed during the conference anywhere within
      the vicinity of the Conference or anywhere else within the Exhibition Venue
    • All types of unauthorised photography and recording/transmitting of audio or visual
      material, data or information is expressly prohibited.
    • Photography and recordings photographs will be taken at the conference by an official
      Event photographer, which may be used by INDEX in post-event publicity and on
      future marketing materials. In registering to attend the conference, delegates agree
      to the official photographer taking such photographs, and to INDEX using the
      photographs as set out above. If you do not wish to be in any photography, kindly
      notify a member of INDEX Events Team immediately upon arrival at the conference
      for further guidance.NOTE: Please note that other attendees at the conference (delegates, speakers, exhibitors and
      sponsors etc.) may also take photographs; INDEX accepts no responsibility in connection with the
      use of these photographs.
    • Full particulars of Delegate must be submitted to INDEX for approval and registration
      before they may be admitted to the Exhibition. As the personnel are approved by
      INDEX (‘authorised personnel’) they will be issued badges for identification and
      admission purposes. Delegate shall procure that authorised personnel:-
      a. Display their badges conspicuously whilst in the Venue; and
      b. Do not pass their badges to other persons.
    • Delegate must wear the identification badges issued by the Organiser at all times.
      Additional attendees/staff will be permitted upon payment of the relevant
      registration fees.
      NOTE: For verification purposes, INDEX shall reserve the right to request for any
  12. DISCLOSURE OF INFORMATIONDelegate’s personal data without the data subject’s permission, will not be disclosed or shared
    with any third parties for purposes other than those stated at the time the data was collected.
    INDEX will keep the personal data we hold confidential but may provide information to:

    • personnel, agents, advisers, auditors, contractors, financial institutions, and service
      providers in connection with our operations or services;
    • our overseas offices, affiliates, business partners and counterparts;
    • the public, including persons enquiring about exhibitors of our events;
    • persons under a duty of confidentiality to us;
    • persons to whom we are required to make disclosure under applicable laws in or outside
      UAE; and
    • actual or proposed transferees or participants of our services
  13. DATA PROTECTIONDelegates’ information is kept on INDEX group companies’ database and used by INDEX group
    companies to assist in providing selected products and services which may be of interest to the
    Delegates and which will be communicated by letter, phone, fax, email or other electronic means.
    The personal information which you provide to us will be held by us on a database and may be
    shared with INDEX group of companies for direct marketing purposes.Please note, however, that INDEX may release the Delegate’s personal data if required to do
    so by law, or by search warrant, subpoena or court order. OPTIONAL [to be included if required]
    For company-related data, INDEX utilises such information for the purpose of Sending eventrelated
    offers; Managing business processes with you as an exhibitor; Information and advertising
    prior and after the event; Communication and exhibitor databases updating in UAE and abroad;
    and Market research.
    If you do not wish your personal data to be used together with the company data, you are free to
    object at any time to the further use and communication of your personal data to third parties.
    NOTE: Each delegate badge will be marked with a barcode which can be scanned by Exhibitors
    to capture your personal information such as your name, job title, organisation and email address.
    Please inform the exhibitor at the time if you do not wish to have your details scanned.
  14. COPYRIGHTAll intellectual property rights in all materials produced or distributed by INDEX Conferences and
    Exhibitions in connection with this Event is expressly reserved and any unauthorised duplication,
    publication or distribution is prohibited.
  15. FORCE MAJEUREINDEX shall be under no liability if it shall be unable to carry out any provision of the contract for
    any reason beyond their control including Act of God, legislation, war, terrorist activity, fire, flood,
    drought, failure of power supply, lock-out, strike or any other general cases of “force majeure”
    whether or not “ejusdem generic” with the foregoing or any cause not within INDEX control or
    for any loss or damage sustained in the event that the opening or holding of the Exhibition is
    prevented, postponed or abandoned or if the hall becomes totally or partially unavailable for the
    holding of the Exhibition due to any of the foregoing causes.
  16. EXCLUSION OF LIABILITYINDEX excludes all liability for loss, injury or damage to persons or property at the Event. All
    indemnities, warranties, terms and conditions (whether express or implied) are excluded. INDEX
    accepts no liability for any loss or damage whatsoever that you may suffer in connection with or
    arising from the Event whether direct, indirect or consequential (including but not limited to loss
    of profit, loss of business or any other type of economic loss) or otherwise. In the event that
    INDEX is liable to you for any reason, it’s total liability to you in relation to the Event (whether
    under these terms or conditions or otherwise) is limited to the amount of the registration fees
    paid by you to INDEX ONLY. The limitations and exclusions in this condition only apply to the
    extent permitted by applicable law.
  17. AMENDMENTINDEX reserves the right to amend these terms and conditions from time to time and you will be
    subject to the terms and conditions in force at the time your registration is submitted.
    • INDEX reserves the right to interpret, alter and amend these General Terms and
      Conditions and to issue additional rules and regulations at any time they consider
      necessary for the orderly operation of the Exhibition, all interpretations of these
      Conditions and any additional rules and regulations by the Organiser shall be final.
    • Delegate shall abide by the rules and regulations of the Exhibition Venue which are
      deemed to be integral parts of and incorporated into these General Terms and Conditions.
      In the event of conflict between the provisions of such rules and regulations and these
      General Terms and Conditions, these General Terms and Conditions shall prevail.
    • In the event of a breach of any of the conditions herein INDEX may in all cases retain all
      monies paid by the Delegate and recover further monies from the Delegate as provided
      herein. All communications should be addressed to: INDEX Conferences & Exhibitions
      Organisation Est. P.O. Box: 13636, INDEX Holding Headquarters, Road D-62, Opposite to
      Nad Al Hamar, Dubai, United Arab Emirates Tel: +971 4 520 8888, Fax: +971 4 3384193
      E-mail: Website:
  19. EXHIBIT RULES & REGULATIONSBy completing this Delegate Registration Form, the Delegate acknowledges receipt of and agrees
    to comply with all the rules and regulations stated herein.
  20. GOVERNING LAWThese terms and conditions are governed by the laws of the United Arab Emirates, as applied in
    the Emirate of Dubai, and any disputes will be subject to the exclusive jurisdiction of Dubai courts.Disclaimer for Leisure Activities notice (when applicable)
    You should consider carefully whether you will be able to participate fully in the leisure activities
    offered as part of the visitor programme. INDEX warns that some activities may be physically
    demanding or carry inherent dangers. You accept that it is entirely your responsibility to decide
    whether participation in any activity in the delegate programme is appropriate to your
    capabilities, aptitude, fitness and health, and it is also your responsibility to observe all safety
    requirements and instructions that you may be given in relation to such activities. To the extent
    permitted by law, neither INDEX nor its officers or employees will accept any liability whatsoever
    for any direct, indirect, incidental, special or consequential damages, whether due to negligence
    or any other cause, arising from participation in any part of the visitor programme, including but
    not limited to activities outside the conference or exhibition. In the event of death or personal
    injury, the liability of INDEX and its officers and employees is limited accordingly.