This Exhibitor Manual will guide you in order to have a successful participation in the 2nd Edition of Aqdar World Summit. Please download all Mandatory Documents and go through each one of them. It is essential that all exhibitors must know the Contact Information, General Information, and Rules & Regulations of the event. The Exhibitor Manual contains a checklist of dates for returning the required forms. To ensure that the services required could be provided with the maximum ease, these forms must be submitted on or before the set deadline.

PLEASE NOTE: The event setup date is Saturday, 24 November 2018.

Form # Item Deadline E-mail
Online Forms
(Mandatory for all exhibitors)
– Catalogue Entry
– Exhibitor Badges
– Fascia Name
As soon as possible info@aqdarworld.com
Raw Space Guidelines
1, 2, 3, 4 Space Only Stand Forms
1. Space Only Stand
2. Performance Bond
3. Letter of Undertaking
4. Exhibition Stand Structure
30 Days prior to event setup date info@aqdarworld.com
5 Furniture / Display Aids Order Upon Request contact@big.ae
6 IT & Telecommunications Order Form 30 Days prior to event setup date Customer.services@adnec.ae
7 Skip Order Form 30 Days prior to event setup date Customer.services@adnec.ae
8 Complex Structure Submission Form 14 Days prior to event setup date Customer.services@adnec.ae
9 Shipping Instructions and handling Tariffs 20 days prior to event setup date marvyn.mathias@dbschenker.com
beth.madrid@dbschenker.com
10 Stand Cleaning 20 Days prior to event setup date Customer.services@adnec.ae
11 Electrical Order Form 20 Days prior to event setup date Ops2@top-exhibitions.ae
12 Rigging Order Form 30 days prior to event setup date Customer.services@adnec.ae
13 Audio Visual Requirement Order Form 20 Days prior to event setup date info@avc.ae
14 Static Security Order Form 20 days prior to event setup date Customer.services@adnec.ae
15 Stand Catering Order Form 14 Days prior to event setup date – Early Bird

2 days prior to event setup date – Normal Rate

Customer.services@adnec.ae
Exhibitor Manual
Organizers Contacts

Please note:

  • In order to avoid any delay on the services, please follow the instructions and submit requirements on time.
  • Late exhibitors after the stipulated cut-off date must submit all the required forms immediately.
  • Exhibitors shall provide the design and electrical requirements on the specified time.